Step-by-Step Guide to Applying to Chinese Universities & Scholarships via AUFIN

Step 1

Application Required Documents: Applying for any courses at the Chinese universities, you’ll need the following documents:

1. Passport Scan Copy
2. Passport Size Photo
3. Academic Transcripts & Certificates (Notarized color photocopy+ if not in English/Chinese, translated & notarized copies needed)
4. CV/Resume How to Write a CV/Resume
5. Physical Examination Report
6. Police Clearance / Non Criminal Certificate
7. English/Chinese Proficiency Certificate
8. Bank Statement
9. Performance Certificate (if you have Chinese Degree)
10. Study Gap Certificate (If you have study gap)

*Only Masters/Ph.D. students are required the below additional documents.
11. Two(2) Recommendation Letters How should be a Recommendation Letter
12. Study Plan/Research Proposal How to Write a Study Plan

NB: All the Documents must have to be Original and Authentic.

(Non Criminal Certificate, Physical Examination Report & Bank Statement can provide later if not ready yet)

Here is the detailed information about the admission documents required.

1. Passport & Passport Size Photo (Scan Copy)

Passport

First of all, you must have a passport. As we know passport is a very essential document and without this, and without it, a student cannot study to China. So if you don’t have it yet, we advise you to make it from your home country as soon as possible. Moreover, if you already have your passport, then make sure that it is not expired. If your passport already expired then you need to renew it. Please note, your passport must have to be ready before your visa processing. See a sample of the passport.

Passport Size Photo

The general size of the passport size photo is (50mm x 40mm). For applying at the Chinese universities, your passport size photo has to be clear and the background must be plain, white, or off-white in color. The height of the head between 28mm–33mm, and the width 21mm–24mm. Advice to submit a color photo which is taken 6 months before. Use a clear picture of your face. Do not use any filters and take off your eyeglasses for passport size photos, selfies, or pictures with someone do not use as a passport size photo. Here is a sample of a Passport Size Photo.

2. Academic Transcript and Certificate (must be notarized copy)

Submit your immediate academic transcripts & certificate for applying. For example, if you are applying for bachelor submit your school transcripts and certificates. For a Master’s Degree provide your undergraduate transcripts and certificates. When you are applying for Ph.D., you have to provide both (undergraduate and graduate) transcripts and certificates. Transcripts and Certificates are important to universities to decide if you have the necessary background and skills for the major. All Transcripts and Certificates must be notarized. You can notarize your document from an advocate who is authorized by the government.

Note: All the applicant’s transcripts and certificates must be notarized and the language should be in Chinese or English version.

3. CV/Resume

You have to prepare a CV or resume for applying in abroad country. CV act as your business profile, though universities are not interested in detailed descriptions of your jobs or experience, but you have to add this. You should focus on your published academic papers, describe academic group works or extracurricular activities, relevant think-thanks, etc. Add your academic qualifications with results, personal details, and achievements. These are mandatory for a perfect CV. Here is a sample of the CV/resume.

4. Physical Examination

Aspiring overseas students are required to a medical examination to ensure that they are in good physical condition. The medical examination must include all the items which are listed in the Foreigner Physical Examination Form. The medical examination result will be declared as invalid without the signature of the attending doctor and hospital stamp or seal. You must bring the original medical documents when you come to arrive in China. The Medical certificate will be carried out on behalf of The Ministry of Public Health and the Ministry of Public Security. Here get a sample of physical examination.

5. Police Clearance

The police clearance certificate is known as “No Criminal Record Certificate” and also known as a good citizen certificate. Police clearance is very important for going abroad because a foreign country does not allow any criminal records. Police Clearance Certificate is an official document approved by the police or government agencies to prove that you have no criminal offense like arrest, conviction. Additionally, a police clearance certificate is valid for the next 6 months, After 6 months of issue, it will be declared as invalid. See the sample of the Police Clearance Certificate.

6. Bank Statement

A bank statement is mandatory when we go foreign for different purposes like a visitor, a business or immigrants. These rules are not changeable for study. So, students also have to show a bank statement. China has no strict rules that only your parents have to be your sponsor. Anyone can be your sponsor. See the sample of a bank statement.

7. English Proficiency Certificate

For studying in China you must have to submit your English proficient certificate to prove your English skills. It is not mandatory that you must have IELTS, you can take English Proficiency Certificate from your school or university. Additionally, If you have done IELTS or TOFEL you can submit it. See the sample of English proficient certificate.

8. HSK certificate of proficiency in Chinese (if you have)

If you want to study in Chinese taught courses and want to get CSC scholarship then you must have to submit HSK certificate of proficiency in Chinese. HSK is not mandatory for English taught, but if you have it will be beneficial for you. HSK supervised by the HSK Center of Beijing Language and Culture University to judge the Chinese language skill of non-native speakers. See the sample of HSK certificate of proficiency in Chinese.

9. 2 Recommendation Letter (Ms/Ph.D.)

Students of masters & Ph.D. have to submit two recommendation letters. A recommendation letter is usually written by a supervisor, colleague, and teacher. Two recommendation letter has to be written by two-person. Make sure that the writer knows you very well and you have completed any course with them or work with them.  In the letter mention your academic and personal traits and emphasize the strengths that are relevant to the major or university where you are applying. Have to maintain a positive and enthusiastic tone about you and include the professor’s phone numbers and email addresses. Here is the sample of the Recommendation Letter.

10. Study Plan/ Research Proposal (Ms/PhD)

If you want to apply for MS/Ph.D you must need a study plan or research proposal in Chinese or English (no less than 800 words). A study plan describes in detail what you are going to do with the scholarship. Explain your main educational goal, and how you want to achieve this. And keep it your mind that it is very important, that helps in an excellent organization as well as creating a sense of liability in your learning process. This document is needed only for Ms or Ph.D. applicants, so please make sure that your study plan or research proposal states that information as specific as possible. See the sample of the Study Plan.

11. Study Gap Certificates

A study gap certificate is an affidavit that is used to show a gap in education or further study. Gap certificate provides your statement on the non-judicial stamp paper stating the reason for taking the gap and claim that you did not take admission to any other college, university, or courses during the gap year. You can get this stamp paper from any notary, sub-registry office, or court and contact an advocate they will prepare your gap certificate.

Step 2

There are two ways to apply your application

1. You can fill out the form at this link. Click here or
2. You can also send all required documents to our email: admission@aufin.org based on the level of study you are applying for (Bachelor’s, Master’s, or Ph.D.) to study in China. After submitting your documents via our email, you will receive a reply email with a link to fill out your personalized application form.

Step 3

Application Processing: After successful application, you have to pay the application processing fees as per the payment invoice. Upon receiving the fees, our application department will proceed with your application for admission. After successful payment, you will get a paid invoice as well.

Step 4

Admission: After getting successful admission notice/confirmation letter from university, you have to pay the service fee as per mentioned on invoice.

Admission Letter Sample

NB: You can pay service fee after verifying your admission/scholarship from the university.

Step 5

Courier Visa Documents: Upon getting the payment of the service fees, AUFIN will courier the original Admission Letter and Visa Application(JW) that have to be submitted along with other required documents to the Chinese Embassy to apply for the visa.

Step 6

Apply for Visa: After receiving the original documents  (Admission Letter and Visa Application), you have to apply for the visa in your local Chinese Embassy. Our expert consultants will always assist you to prepare the subordinate documents to get the visa.

JW Form Sample

Step 7

Pre-departure Preparation: Once you get the visa you have to enter China during the university registration time.

Student Visa Sample

So, you have to purchase air ticket based on registration date mentioned on the admission letter. Before leaving for china, be careful to bring the necessary things:

1) All the original documents including Admission Letter, Visa Application (JW form), Academic Transcripts, Certificates, Physical Examination, Police Clearance, Study Gap Certificate (if any study gap), Language Proficiency Certificate, etc.
2) Download VPN on mobile and laptop, international sites like Facebook, Youtube, Google, and some apps including WhatsApp, Viber, IMO are banned in China.
3) Download some apps in advance like the “Hanping” or “Pleco” dictionary on your phone which will help you translate the Chinese language.
4) Download WeChat on your mobile (WeChat is the main platform for communication in china).
5) Keep money for university fees and personal expenses.
6) Some of your favorite brands may be difficult to find in China, so it is suggested to carry some accessories, like body lotion, lip gel, toothpaste, toothbrush, towel, bath towel, personal skincare product, tissue paper and etc.
7) Bring some important electronic products including, mobile, headphones, converter, charger, computer, power bank, USB cable.
8) Take some emergency medicine like saline, band-aid, paracetamol, flagyl, paradol, for your first aid.

Step 8

Airport Pick Up: In a certain period and city, students can enjoy free airport pick-up service, otherwise, students have to pay a service fee of 150$ – 300$ based on cities.

NB: Students must have to inform before 7 days of  fly to enjoy the airport pick-up services.

Step 9

Registration In Campus: After arriving at the university campus, you have to register at the International Office for your enrolment and accommodation. It is very important to confirm your status as a student. If you fail to complete your registration you will not be able to continue your studies.

Step 10

Residence Permit: After you complete the registration, you will be able to continue your classes & other activities at the university. Within 30 Days Of your arrival in China, you have to take Resident Permit from the Immigration Office. But nothing to get worried about that, the school will arrange everything for you to get the residence permit.